Administrative Assistant

Injazat, a G42 company, empowers organizations to optimize their business goals by utilizing cloud and emerging technology solutions (Digital Transformation, Cloud, and Cyber Security.), by co-creating transformational digital platforms and services through public-private partnerships (PPP). Partners include Oracle, Microsoft, ServiceNow, etc.

Injazat is a National Technology Champion, offering end-to-end digital solutions through partnerships with our clients to build digital businesses focused on great experience and outcomes. From Abu Dhabi, Injazat orchestrates a wide ecosystem that brings technical design, human design, and business design together to create digital solutions and businesses that advance communities and delight those living in them. Injazat is an industry-recognized market leader in the region for Digital Transformation, Cloud, and Cyber Security.

JOB LOCATION: Saudi Arabia

Job Objective: Provides high-level secretarial and administrative support for executive management of the Organization. He/she provides personalized administrative support to the Techno Commercial Function in a well-organized and timely manner The role requires the incumbent to maintain confidentiality, discretion, time management, and attention to detail to perform their duties for the office.

Administrative / Secretarial Task

• The primary point of contact for providing administrative support, processing requests, answering questions, and updating records.
• Manages the overall operation of the manager's office and ensures it runs smoothly.
• Dispense assignments as empowered by the manager to make the manager available to focus on critical issues.
• Respond to internal and external clients and address their requests, concerns, issues, and questions.
• Promptly answer phone calls, deliver messages in a timely manner, and ensures\ messages are clear

Scheduling & Organizing

• Authors/prepare and review correspondences, briefings, and documents.
• Read, review, and prioritize the manager's email to determine required action and keep the volume manageable.
• Ensure continuous flow of email in and out of the manager's office.
• Prepare presentations for executive management
• Responsible for collating, and distrusting documents/materials for a board meeting.

Correspondence

• Authors/prepare and review correspondences, briefings, and documents.
• Read, review, and prioritize the manager's email to determine required action and keep the volume manageable.
• Ensure continuous flow of email in and out of the manager's office.
• Prepare presentations for executive management
• Responsible for collating, and distrusting documents/materials for board meetings.

Stationary

• Coordinate stationary requests from the departments and ensure proper follow-up with stationary suppliers to ensure timely delivery of the requested items.
• Monitor and verify the quantity and quality of the delivered items to ensure standards are met.

Travel Support

• Coordinate and ensure proper travel arrangements are made for guests, expatriates, and company employees traveling abroad.
• Handle Travel/Hotel/Ticket related processes when required.

Policies, Processes & Procedures

• Follow approved departmental policies, processes, and procedures so that work is carried out in a controlled and consistent manner.

MIS & Reports

• Prepare MIS statements and reports pertaining to the department to meet INJAZAT's and departmental requirements, policies, and standards.

Related Assignments

Perform other related duties or assignments as directed.

Internal

• All Injazat employees and management

External

• Governmental Entities
• Insurance Companies
• Immigration Department.
• Service Providers

Minimum Qualifications:

• High Diploma/Diploma in human resources, business administration, or any other related discipline.

Minimum Experience:

• 3 to 5 years of experience in progressively more complex and responsible operational roles within a dynamic human capital function.

Job-Specific Skills:

• Planning and Organizing
• Organization & Multi-Tasking Skills
• Time Management
• Creativity
• Eye for detail
• Teamwork & Cooperation
• Good Interpersonal & Communication Skills
• Ability to motivate
• Proficient IT Skills