Executive Assistant

Financial

Expenses and Timesheets
• Coordinate and prepare monthly expenses claims and fortnightly timesheet submissions for executives if required and own expenses and timesheets by due dates using the firm's system

Customer

Travel Bookings
• Organise business travel and accommodation bookings for executives
• Maximise cost reduction opportunities through timely and appropriate travel choices
• Liaise with travel approvals team to follow up on approvals
• Organise visas and taxi bookings as required

Meetings, conference calls and Webex
• Organise and coordinate logistics for both internal and external meetings (boardroom bookings and refreshments)
• Prepare and send out the call information to all concerned parties
• Organise conference calls as needed and maintain call record for accounts purposes

Requirements

Client relationships
• Develop good working relationships with executives via phone and email communication

Internal Process
• Partner and Executive general admin
• Develop understanding of PwC standards and formats
• Prepare documents when required i.e. presentations, proposals, letters
• Ensure all documentation is filed in a systematic manner
• Assist fellow EAs when required and work collaboratively with 3 of 4 team members

Learning and Growth
• Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
• Comply with PwC policies and procedures in all aspects of the role
• Build network of strong working relationships both internally and externally
• Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed